• Sep 27, 2023

8 Advantages of Using Microsoft Office 365 for Business

by Flexadia 1 year ago in Productivity
8 Advantages of Using Microsoft Office 365 for Business

8 Advantages of Using Microsoft Office 365 for Business

Advantages of Using Microsoft Office 365 for Business – More and more Microsoft office users are familiar with Microsoft Office 365. The existence of Office 365 further demonstrates the existence and popularity of Microsoft. With broad marketing, more and more people are using products from Microsoft including Office 365.

With the various features and advantages offered, we have a good reason to use Microsoft Office 365. If you are interested in using it, it would be better if you first know what Office 365 is and what are the advantages and features that can be utilized, especially by business people.

What is Microsoft Office 365?

8 Advantages of Using Microsoft Office 365 for Business

Judging from the name alone, you know that Microsoft Office 365 is a product from Microsoft, right? These products are created to help individuals and businesses get more out of it with innovative office applications, cloud services, and world-class security.

Office 365 comes with automatic updates so users don’t need to update manually. Then what is the difference between Microsoft Office 365 and Office 2019? To answer this question, you can read this one article!

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Features in Microsoft Office 365

8 Advantages of Using Microsoft Office 365 for Business

The features in Office 365 make it easier for you to run a business. With the various features provided, it is not impossible that you and other users can enjoy other advantages of the service.

Here are some of the features you can rely on when using Office 365.

1. Data Storage

OneDrive from Microsoft is included in the Microsoft Office 365 plan which allows users to store up to 1 TB of data more securely. Even engineers can’t access user accounts unless they get a special request to help users through their accounts.

2. Licence

Licensing is often a problem that can easily give business owners a headache because licensing various software is expensive and difficult to navigate. However, Microsoft Office 365 offers a single license for the various software provided by the platform.

3. Qualified Email Facility

It seems no secret that Microsoft Outlook is one of the most popular email clients that comes as standard with Office 365. You can pair it with Microsoft Exchange, an email server that provides secure email delivery, as well as automatic calendar synchronization.

In addition, you will also get a 50GB mailbox, cloud-based management, a domain name of your choice, and much more.

4. Delve

Delve is a feature that can be used to manage Microsoft Office 365 profiles, and find content based on user needs.

5. OneDrive

OneDrive makes it easy for users to switch or swap accounts. As a result, the Microsoft account synchronization process will be easier.

6. Word to PDF Converter

Who says PDF files are hard to edit? When using Office 365, you can enjoy the word to PDF converter feature that allows you to convert Word files from or to PDF easily.

7. Outlook

Outlook features in Microsoft Office 365 are different from Outlook in earlier versions of Microsoft Office. With this feature, you can attach files stored on OneDrive, OneDrive for business, or Sharepoint.

8. Microsoft Editor

If you usually use third-party applications to detect errors in writing a document, now you can use the Microsoft Editor feature. This feature will also help you choose other words in place of the words you use often.

There is also a plagiarism detector that helps users avoid being stamped with plagiarism when writing documents.

9. Microsoft Forms

If you want to make quizzes, surveys, or questionnaires faster and easier, you can take advantage of Microsoft Forms. Once you’ve created it, you can invite others to use it on your web browser or mobile device. You can then export the collected data to Excel very easily.

Advantages of Using Microsoft Office 365 for Business

8 Advantages of Using Microsoft Office 365 for Business

Running a business certainly requires easy data access. This need will encourage you to choose and use Office 365. However, you must first make sure of several things including what are the advantages that can be obtained after deciding to buy Microsoft Office 365.

The advantages that you can feel as a Microsoft Office 365 user are as follows:

1. Secure Cloud Storage

It is undeniable that security today must be a priority, especially in running a business. If data is easily hacked or stolen, irresponsible parties may use it for various crimes.

One of the advantages that you can feel when using Office 365 is the security of data stored in the cloud.

When choosing Office 365, data security will be one of the advantages that can be felt. Office 365 provides secure cloud storage, especially with two-factor authentication. That way, unauthorized people can’t access files when they log into your device.

When anti-malware and threat detection are working, both of these features will stop unknown actions so that the confidential data of the organization or company will be protected. So that the business will still be able to run without security problems.

2. Allows Users to Work Remotely

In modern times like today, we have the option of working remotely. This means that we can work anytime and anywhere without having to come to the office. For this need, you can take advantage of the existence of Office 365 which allows users to work remotely.

You just need to give employees or team members access to some tools and technology. Then, they can work effectively. The advantages of Microsoft Office 365 can be felt anywhere as long as the user has an internet connection.

Because this Microsoft product is cloud-based, you can access files, email, and even Office programs such as Word, Excel, and PowerPoint in various locations through various devices. Of course, this is very useful, especially for companies where most of their employees work remotely.

3. Save Software Cost

One of the advantages of Office 365 is that this product will help businesses save on software costs. By choosing this subscription software, you only need to pay for the software used.

Each employee may require different software according to the job and needs. This means that you can choose the plan that best suits their needs.

4. Helping Business Continuity

Files that are stored in the cloud and frequently backed up allow your organization or business to run as it should even during a disaster or trouble at the office. Whatever happens to a physical device such as a computer, it will have no impact on files and data because they are stored securely in the cloud.

5. Automatic Updates

Another advantage of using Office 365 is automatic updates so that essential applications like Word, Excel, and Outlook are updated to the latest versions automatically. Not only that, the need for updating these applications is included in the Office 365 license subscription. From a cost perspective, this is also quite profitable.

Already know how much Office 365 costs? Before deciding to buy a license or subscribe to Office 365, it would be better if you already know how much it costs so you can estimate whether the software fits your budget or not.

6. Familiar Tools

Even though this is the first time for a business or organization to use Office 365, every user will have no trouble because the tools in this software are tools that are familiar and used in previous versions of Microsoft. Each user no longer needs to adjust so that it will not hinder the work they are doing.

7. Offers 24 Hours per Day Support

Office 365 for business comes with support 24 hours per day both by phone and online chat. Especially if you join Protected Trust’s Teams, access to support will be even stronger.

The program allows you to get direct access to Microsoft software. You will always have access to enjoy the latest features and capabilities of the software you are currently using.

8. Can be Used on Multiple Devices at Once

Because data and files are stored in the cloud, you can use Office 365 on multiple devices at once. When you don’t bring a laptop, you can access it via a tablet or smartphone. If you choose Microsoft Office 365 for business, you can even use the service on 5 users’ devices at once.

Benefits of Microsoft Office 365

8 Advantages of Using Microsoft Office 365 for Business

After knowing the various advantages of Office 365, you must be curious about what benefits you can get, especially if the service is used for business purposes.

Using Office 365 is an opportunity for you to experience several benefits that further support the smooth running of your business.

The benefits of office 365 are as follows:

1. The Best Tool for Professionals

The benefits that users can feel from Office 365 are the various facilities offered. These facilities can maximize the performance of you and your team anywhere. Not only that, you will connect with various parties related to business even more easily.

As online storage, you can take advantage of the OneDrive application so that teams and interested people can save, edit, or delete files at any time.

2. The Right Solution to Improve Teamwork

If you work in a team, it will be more leverage if you use Office 365. Because each user can access the Sharepoint application, they do not need to meet face to face to share ideas or convey information and changes to work.

When you are required to schedule activities quickly, you can take advantage of the Outlook application.

3. Ease of Use

Because Microsoft Office 365 is accessible anywhere, you will benefit from the ease of use. Sometimes, some jobs require you to leave the office such as meeting clients or others.

Because Office 365 can be installed on various devices such as PCs, Macs, iPads, tablets, and cellphones, you can continue your work if you don’t have time to return to the office.


With all the advantages and features offered, you no longer need to hesitate to use Microsoft Office 365. The more convenience you get from a service or software, the more you can run your business to the fullest.