• May 27, 2023

Advantages and Disadvantages of Microsoft OneDrive

by Flexadia 9 months ago in Productivity
Advantages and Disadvantages of Microsoft OneDrive

Advantages and Disadvantages of Microsoft OneDrive – Technology is increasingly developing in the future with such a significant increase. This proves that humans continue to innovate, to facilitate all activities and needs. For example, in terms of data storage, currently, there are several digital-based data storage services that can be used for free such as Microsoft OneDrive, Google Drive, Dropbox, Mega, and others.

But for this review, I will discuss Microsoft OneDrive. What is the meaning of Microsoft OneDrive? What are the benefits of using this application?

From the previous paragraph, you already know, that there are several storage services that can be used besides Google Drive. One of them is Microsoft OneDrive. The popularity of Microsoft OneDrive itself will not be inferior to Google Drive.

Everyone has their reasons for using OneDrive’s digital-based storage service. Maybe in terms of effectiveness, features, functions, and the like. However, some interesting features have been provided by Microsoft OneDrive. Check out the detailed explanation of the meaning, function, and benefits of Microsoft OneDrive below.

What is Microsoft OneDrive?

Microsoft OneDrive or commonly referred to as OneDrive is a cloud computing service that allows users to upload and sync files to cloud storage. Then the user can access it via a web browser or a specific device. This service is the same as Dropbox and Google Drive.

This service is created by Microsoft and is part of the Windows Live online service. Microsoft itself released OneDrive almost simultaneously with Google which introduced Google Drive. OneDrive also features editors via the web for office documents such as Microsoft Word, Excel, PowerPoint, and OneNote.

Microsoft OneDrive is not only developed on Windows and Windows Mobile platforms but also supports other platforms such as OS X and iOS. In addition, Microsoft has integrated OneDrive into the Windows operating system. Among these are Windows 8, Windows 8.1, and also Windows 10.

Also read: Advantages and Disadvantages of Google Docs

Maybe for users who have been using online data storage services from Microsoft for a long time, already know that OneDrive is the result of a name change from SkyDrive. These changes were forced to be made by Microsoft. This is because Microsoft is caught in a trademark dispute with the broadcasting company British Sky Broadcasting Group (BSkyB).

The case has been going on since 2013 and right in August, a court in the UK stated that Microsoft had violated BskyB’s trademark rights. In this case, BskyB gives Microsoft time to switch the trademark to another name that does not use the word “Sky”. On January 27, 2014, Microsoft announced that SkyDrive would be renamed to OneDrive.

Benefits of Microsoft OneDrive

Advantages and Disadvantages of Microsoft OneDrive

Apart from the above understanding of Microsoft OneDrive, you may already be aware of the benefits that can be felt when using Microsoft OneDrive. This program can of course be used for various purposes, both in the business field to the field of education. The presence of this application may be regarded as an alternative to save files online, protect files and access them from anywhere on all devices. Here are some of the benefits of using Microsoft OneDrive.

1. Easy access to a file

The first benefit you can feel is easy access to a file. Maybe those of you who have used this application are aware of these benefits. Moreover, with access support on various devices such as macOS, iOS, Android, and Windows. You can easily access the desired files.

On the other hand, there are features that can make it easier for you to access a file in OneDrive. One of them is offline file access, meaning you can check your files without using the internet.

2. Help with group work

By taking advantage of the collaboration features provided by Microsoft OneDrive. Allows you to perform multiple activities simultaneously in real time. Of course, this is very useful when you have a project in groups without the need to meet face to face.

3. Share files with anyone

Microsoft OneDrive makes it easy for you to share documents, pictures, and videos with others the way you want. Besides sharing files, you decide who can access the files and what they can do. As is the case with “just watch” or maybe you allow them to “edit it”. In addition, you can also revoke access by turning off the sharing feature.

Also read: Advantages and Disadvantages of Google Drive

Advantages and Disadvantages of Microsoft OneDrive

Advantages and Disadvantages of Microsoft OneDrive

Talking about the advantages and disadvantages, of course, each application has different advantages and disadvantages. And you can also feel this when you use the Microsoft OneDrive program. It is known that there are many advantages provided by Microsoft OneDrive.

Among them are being able to access files anywhere, being integrated with the office, user-friendly display, and many more advantages that I cannot mention. The following is a more detailed explanation of some of the advantages that Microsoft OneDrive has.

Advantages of Microsoft OneDrive

  • Access anywhere. By storing data in OneDrive, you can access it anywhere. But with a note, you need an internet connection to access it.
  • Access various devices. OneDrive has been equipped with support for various Operating Systems (OS) such as Android, macOS, iOS, Windows, Windows Phone, and web versions. With this support, OneDrive will be much easier to use.
  • Integrated with online office . Of course this is very useful for those who want to use another computer. With OneDrive, you can edit and access the data stored on OneDrive.
  • User-friendly. In addition, this OneDrive has a User-Friendly display. This makes the user will not experience difficulties in operating the service.
  • There is a personal vault feature. This feature allows your files to be kept safe. Your data can only be accessed by strong authentication methods or step two identity verification.

Disadvantages of Microsoft OneDrive

In addition to the perceived advantages, of course there are disadvantages. This also applies to all products released by Microsoft, including this Microsoft OneDrive. And I think the lack of Microsoft OneDrive lies in the storage capacity.

Indeed, Microsoft has provided a free version of OneDrive, however, the capacity provided is only 5 GB. If you want more capacity, it is recommended that you switch to a premium account. In this case it could be one of the shortcomings of Microsoft OneDrive. Considering that the free version offers less storage compared to other online cloud services.

Key Features of Microsoft OneDrive

Advantages and Disadvantages of Microsoft OneDrive

Maybe not a few people are curious, why OneDrive can be one of the storage services that are widely used by the public. Microsoft itself has provided several key features that you can feel when using OneDrive. Among the features are Personal Vault, Offline Folder access, increased storage, collaboration and more. The following is a detailed explanation of some of the main features found in Microsoft OneDrive.

1. Private vault

With this feature you don’t have to worry about file leaks anymore. Because this feature will protect your important files. Of course, you can only access using strong authentication methods or step two identity verification. However, this feature can only be used for 3 files for OneDrive with a capacity of 5 GB & 100 GB. It’s different if you’re a Microsoft 365 Family & Personal user, you can use this feature unlimited to the OneDrive storage limit.

2. File offline

This one can be said to be one of the interesting features of Microsoft OneDrive. How not, you can access the selected files without the need for an internet network. With this feature, it will certainly make it easier for you to check files.

3. PC folder backup

By enabling the PC folder backup feature, you can automatically back up and sync your desktop folders, documents, and pictures to OneDrive.

4. Collaboration in real-time

Before this feature appeared, a file in OneDrive could be shared and edited with other users. However, it cannot be done simultaneously, and users cannot see directly when the editing process is done by other users. But now, OneDrive comes by offering collaboration features that can be done simultaneously in real-time.


Microsoft OneDrive is a digital-based storage service from Microsoft. With this service, you can store, protect and share files with others. You can also access it anywhere through various devices. Starting from macOS, iOS, Android, and Windows.

That’s a review of the information I can convey about the understanding, functions, and advantages of Microsoft OneDrive. Hopefully, the above information is useful for all. Share this article on your social media networks to make it more useful. If you have any questions regarding the reviews above, please write them in the comments column below. Thank you!

What does OneDrive do in Windows 10?

As a place to store files, upload documents, and a safe backup place.

Is OneDrive safe?

OneDrive provides a dedicated storage area to store users’ “sensitive files securely”.

Is OneDrive paid?

OneDrive is available for free with limited storage. If you want more than 15 GB of OneDrive storage, of course, you have to pay for it.

What is the capacity of OneDrive?

There is 5 GB available for the free version of OneDrive, there is also a capacity of 100 GB to 6 TB for the paid version of OneDrive.