• Sep 15, 2023

Advantages and Disadvantages of Google Drive

by Flexadia 1 year ago in Productivity
Advantages and Disadvantages of Google Drive

Advantages and Disadvantages of Google Drive – Currently, the use of Google Drive as one of the cloud servers in the world is increasing. Although there are many other cloud servers that are no less great, Google Drive is still in great demand. Plus, since the development of Android smartphones has been enjoyed by some people, Google’s existence has increased. Surely you are curious what are the advantages and disadvantages of Google Drive. To find out, here’s the review.

What Is Google Drive?

Google Drive is a free cloud-based storage service that allows users to store and access files online. This service syncs documents, photos, and more that are stored on all of the user’s devices, including mobile devices, tablets, and PCs.

If you have an email account from Google, you automatically have Google Drive. You also get 15GB of free storage. This is where you can store the various files you need. You can open it through the gadget at any time as long as you have a Google account.

But, what is the function of Google Drive itself? What is the function of Google Drive only to save files only? To answer what Google Drive does, we explain it in the following article.

What Benefits of Google Drive?

Advantages and Disadvantages of Google Drive

Google Drive is a cloud storage service, and Google Drive’s main function is to take some of the burdens off your hard drive. Cloud storage works by uploading files to its own remote server (or “cloud”) and freeing up space on your computer. This will help leave more space on your device for more important things, like big apps and games.

However, cloud services offer more advantages over other storage. When your files are in the cloud, you can access them from wherever you are with any device as long as there is an internet connection. Plus, you can also share them with others, which opens up new avenues for online collaboration.

What’s the function of Google Drive to stop there? Launching from liputan6.com, here are other Google Drive functions that you need to know.

1. File Sharing

What is the function of Google Drive only to save files? Of course not. Google Drive allows users to share the files that they save with others, even in large sizes.

You can also invite others to view, comment, and edit files or folders that you store in Google Drive. It is a form of online collaboration that makes things easier.

The method is quite easy. After you upload the file to your Google Drive, you can share it via the link or links provided by Google.

2. Editing Files

The next function of Google Drive is to edit files. With Google Drive, you can edit various types of files such as Word, Excel, or PowerPoint.

The edits you make will be directly saved to your Google Drive. In addition, you can also create new files or worksheets through Google Drive.

Not only via PC, but you can also use this feature with your smartphone. You can access it for free anytime and anywhere.

3. Making Notes

In addition to using applications that are already installed on your computer or phone, you can actually use Google Drive to take notes of something important. With Google Keep, you can keep your notes in Google Drive.

This is because Google Keep can integrate with Google Drive which allows you to save all the notes you take. There is no need for a note-taking application or taking notes manually with paper.

4. Save Link

You may have tried to search for previously opened links, but couldn’t find them. You can save a link from a site using Google Drive to prevent this from happening again.

You can simply install the existing Google Drive extension on your Google Chrome. Then click the triangle icon in the browser to save the link you are currently opening. Or if the link is in the middle of the page, you can save it by right-clicking on the link, then selecting ‘Save Link to Google Drive‘.

5. Backup File

What happens if your computer or mobile device is damaged so you have to reset it, while the data in it has not been backed up on the flash or hard drive? Or when you have backed up it on physical storage but the storage is infected with a virus?

This of course upsets us. To prevent this, Google Drive can help you by backing up all the documents on your computer and mobile device without using any physical storage.

6. Backup Chat WhatsApp

Apart from backing up important files on your computer, Google Drive can also back up your WhatsApp chats and media. So when you switch devices, your chat history and media on WhatsApp will not be lost because they have been transferred via Google Drive.

How to backup WhatsApp on Google Drive is also not complicated. Select Menu > Settings > Chats > Chat backup. Then select Backup to Google Drive and choose a backup frequency other than Never.

Select the Google account to use to back up your chat history. If you don’t have a connected Google account, select Add account when prompted and enter your information. Keep in mind the Google account you used to create the backup.

Select Back up to select the network you want to use to perform the backup. You can use a Wi-Fi network if the data being backed up is large.

Advantages and Disadvantages of Google Drive

Advantages of Google Drive

1. Easy sync

With the inclusion of Android as one of the smartphone operating systems, it is very easy for Google to market some of its flagship products. One of them is Google Drive. Easy sync allows users to access Google Drive effortlessly. Just sign in to your Google account, then you can enjoy the facilities in Google Drive. You can also learn how to use Google Drive on your mobile easily.

2. The amount of memory is quite large

If you use the free version of Google Drive, you can already use up to 15 GB of storage memory. This number includes large for the size of the Cloud server memory. Just for the record, Dropbox only provides 2 GB of free storage. while OneDrive is only about 7GB. You can also add the desired memory capacity if you are willing to become a premium member. Premium prices on Google Driver vary, depending on your needs.

3. Can save files of many formats

The advantage that is most felt when using Google Drive is that we can save various kinds of files in many formats. You can save document files, photos, videos, sounds, and even coding files. This is very helpful in storing various kinds of data in one device.

4. Can be used as Website hosting

Maybe this one advantage is only owned by Google Drive. The function of Google Drive is not only as a file storage medium but can also be used as a website hosting place. Types of cloud computing in the world are usually always charged, but on Google Drive, you can use it for free. This is very helpful for web developers in hosting the coding results.

5. Can share files easily

With Google Drive, you can easily share files with someone by sending a link or you can invite selected people so that only certain people can view and edit your files. Especially if the person you want to share with has a Google account, then sharing files can be easier.

For more information, you can learn how to share files with Google Drive and how to share file links with Google Drive without going through an email invite.

6. Can be used as data backup

You can also use Google Drive as an automatic data backup. For example, if you take photos using a smartphone, then use the settings in Google Drive so that the photos that have been taken can be directly backed up.

Besides being able to back up photos, Google Drive can also backup data on Whatsapp. Yes, you can save multiple messages, and files sent via Whatsapp. That way, you don’t have to worry about WhatsApp message data being lost when your phone is damaged or you change to a new phone.

7. Can run or edit files

For example, if you have a file in the form or video and want to run it, you don’t need to download it first because in Google Drive you can run Video files just like on a computer.

Likewise, the document files you want to edit, do not need to download to use the document application. In Google Drive, there are document editing applications such as Word, Excel, and Powerpoint. Just click the desired document file and you can edit the document file directly in Google Drive. This is because Google Drive has been integrated with several other Google applications.

8. The security system is quite high

The security system on Google Drive is quite high in its class. For example, when we share files from Google Drive with other people, we can specify only people we trust who can open files that have been shared.

You can also use two modes when doing various files, namely “Can view” and “Can edit”. In order to “see” the recipient user can only view the file that we share, and if you want to download it, you must ask permission from the original owner. As for “Can view”, the receiving user can download, view, and edit the files shared by the sending user.

Disadvantages of Google Drive

1. Highly dependent on the Internet network

Because all systems on Google Drive use the Cloud system, automatic use of the internet network is needed. If you want to get into Google Drive, then make sure the device is connected to the internet.

2. Data backup on PC is still not optimal

Google Drive can also be accessed offline version on a computer as an automatic data backup application. Unfortunately, for now, you can only backup photo and video files. while data backups such as documents and similar files can not be done.

Those are some of the advantages and disadvantages of Google Drive that are not yet known. Hopefully, it can provide many benefits.